{"id":7375,"date":"2021-08-26T11:45:26","date_gmt":"2021-08-26T11:45:26","guid":{"rendered":"https:\/\/wiki.habiletechnologies.com\/index.php\/docs\/cloudbankin-documentation\/getting-started\/chart-of-accounts\/"},"modified":"2021-09-11T13:52:39","modified_gmt":"2021-09-11T13:52:39","slug":"chart-of-accounts","status":"publish","type":"docs","link":"https:\/\/wiki.cloudbankin.com\/index.php\/docs\/cloudbankin-documentation\/getting-started\/chart-of-accounts\/","title":{"rendered":"Chart of Accounts"},"content":{"rendered":"\t\t
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The Chart of Accounts (CoA) is a list of accounts in the general ledger that are organised by title and number in a systematic way. The GL code is a term that refers to the account number. These GL codes are used to post the appropriate financial transactions.<\/span><\/p>

Go to <\/span>\nAccounting <\/span><\/b>->><\/span> \nChart of Accounts<\/span><\/b>.<\/span><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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It will display the existing list of accounts already present in the system.<\/span><\/p>

By default the chart of accounts will be empty, the user should add the GL accounts as per their requirements. The user can either add a <\/span>Single GL <\/b>or a <\/span>Bulk of GL accounts<\/b>.<\/span><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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\n\t\t\t\t\t\t\t\tClick on the \nTree View<\/span><\/strong> to see the existing Chart of Accounts details.<\/span>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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Add a Single GL\n<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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The user can add a single general ledger account by the below way,<\/span><\/p>

Go to <\/span>Accounting<\/span> <\/b>->> <\/strong>Chart of Accounts<\/span><\/b> ->> <\/strong>+Add Account.<\/span><\/b><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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In the create GL Account form, the user can add the required details.<\/span><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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Field Name & Description<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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  • Account Type<\/b> – Select the account type from the drop down (For eg, Asset)<\/span><\/li>
  • Parent – <\/b>By default the parent value is empty. Select any parent account from the drop down if the user wants to map the particular GL account<\/li>
  • GL Code – <\/b>Specify the GL code and it should be a unique value<\/li>
  • Account name(<\/b>*<\/b>) – <\/b>Specify the account name that needs to be added in Assets account (e.g, Petty Cash)<\/li>
  • Account Usage –<\/b> Select the value from the drop down,\u00a0
    • Detail <\/b>– By default, the system will take it as Detail. It will consider the account name as a sub-ledger and be used for passing journal entries; however, the user may not be able to add a new sub-ledger under this account name<\/span><\/li>
    • Header <\/b>– If the user chooses the Header, it allows the user to add a subledger for a particular account<\/span><\/li><\/ul><\/li>
    • Manual Entries Allowed – <\/b>By selecting the check box it allows to do manual entries<\/span><\/li>
    • Description – <\/b>Specify the description of the Account Name which is going to be add<\/span><\/li>
    • \u00a0<\/li><\/ul>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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      \n\t\t\t\t\t\t\t\tNow in the <\/span>\nAccounting<\/span><\/b> module, it displays the account name which we have added in the Asset account type.<\/span>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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      Add Subledger Account\n<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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      Select any account (Account Usage should be Header) for which the subledger is to be added from the Chart of Accounts form, or create a new GL account with Account Usage as Header.<\/span><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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      \n\t\t\t\t\t\t\t\tIn the Fixed Assets form, the user can add the <\/span>\nSubledger<\/span><\/b>, <\/span>\nDisable<\/span> <\/b>the Fixed Asset Account, <\/span>\nEdit<\/span> <\/b>or <\/span>\nDelete<\/span> <\/b>the Account.\u00a0<\/span>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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      \n\t\t\t\t\t\t\t\tClick on the <\/span>\n+Subledger Account<\/span><\/b> to add it below the Fixed Assets.<\/span>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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      Fields & Descriptions<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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      • Account Type<\/b> – Select the account type from the drop down ( For eg, Asset)<\/span><\/li>
      • Parent – <\/b>Select the parent account type from the drop down ( e.g. Fixed Assets)<\/span><\/li>
      • GL Code – <\/b>Specify the GL code and it should be a unique value<\/span><\/li>
      • Account Name(<\/b>*<\/b>) – <\/b>Specify the sub-ledger account name that needs to be added below the Fixed Assets account (e.g, Land)<\/span><\/li>
      • Account Usage –<\/b> Select the account usage as Detail from the drop down <\/span><\/li>
      • Manual Entries Allowed – <\/b>Check the box if the user allows the manual entries<\/span><\/li>
      • Description – <\/b>Specify the description of the Account Name\u00a0<\/span><\/li><\/ul>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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        \n\t\t\t\t\t\t\t\tNow in the <\/span>\nAccounting<\/span><\/b> module, it displays the Subledger Account name which we have added in the Assets account type.<\/span>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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        \n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\"Subledger\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t","protected":false},"featured_media":0,"parent":5667,"menu_order":2,"comment_status":"open","ping_status":"closed","template":"","doc_tag":[],"class_list":["post-7375","docs","type-docs","status-publish","hentry","no-post-thumbnail"],"yoast_head":"\nChart of Accounts - Wiki<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/wiki.cloudbankin.com\/index.php\/docs\/cloudbankin-documentation\/getting-started\/chart-of-accounts\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Chart of Accounts - Wiki\" \/>\n<meta property=\"og:description\" content=\"The Chart of Accounts (CoA) is a list of accounts in the general ledger that are organised by title and number in a systematic way. The GL code is a term that refers to the account number. These GL codes are used to post the appropriate financial transactions. Go to Accounting ->> Chart of Accounts. 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