Client

In client creation, you can create an application and update all the information about the client who can avail a Loan Products, Savings Products, Share Products, Line of Credit Products, Fixed Deposit Products, and Recurring Deposit Products from your office.

Click on the Clients tab in the menu and select Clients.

It opens a new page that contains a list of all existing clients. Now click on the Create Client button. If you want to import the client details you can go to Import Clients.

In the Create Client form update the required details (Note: Fields with an asterisk(*) are Mandatory)

Select Legal Form as Person

In the Legal Form, select the value as a Person if you’re onboarding an individual as a borrower.

Field Name and Description

Create Client

Office(*) – Select the office to which the client should be associated
Legal Form – Choose the value from the drop-down (Person refers to an Individual & Entity refers to an Organization)
First Name(*) – Specify Client’s First Name
Middle Name – Specify Client’s Middle Name
Last Name – Specify Client’s Last Name
Mobile Number(*) – Enter Client’s Mobile Number
Date of Birth – Select the Client’s Date of Birth
Client Type – Select the Client’s type from the drop-down. You can change this as per your requirements in Manage Codes (eg., Student, Salaried, etc.,). You can add your client type in the Admin>System>Manage Codes>ClientType>Add Code Values
External id – Specify any reference unique identifier of the client (i.e, Client’s application number)
Activation Date (*) – If you select the Active checkbox, it will ask for the client Activation Date. You can only provide the loan once the client’s status has been changed to Active
Submitted On – Specify the application submission date
Is Minor? – If the applicant is Minor select the checkbox
- Guardian Name – Enter the Guardian Name
- Guardian PAN – Enter the Guardian PAN
- Guardian DOB – Enter the Guardian DOB
Staff – Specify the Name of the applicant is associated with your organization
Is Staff? – Click on the check box if the applicant is your staff
Email Address – Enter the Email of a person
Gender – Specify the Gender of a person
Client Classification – Select the Person’s Classification from the drop-down. You can change this as per your requirements in Manage Codes (eg., Individual, Married, etc.,)
15H/15G? –Self-declaration form states that one’s income is below the taxable limit and hence tax-free

Select Legal Form as Entity

In the Legal Form, select the value as an Entity if you’re onboarding an Organization as a borrower.

Field Name and Description

Create Client

Refer to the above Field Description(B) for the common fields. Below are some new fields and their description.

Incorporation Date – Select the Entity’s Incorporation Date
Incorporation Number – Specify Incorporation number
Constitution – Select the Constitution from the drop-down. You can change this as per your requirements in Manage Codes (eg., Pvt Ltd, Public Ltd, etc.,)
Remarks – Provide if any remarks
Incorporation Validity Till Date – Specify the Entity’s Incorporation validity date
Main Business Line – Select the Main Business Line from the drop-down. You can change this as per your requirements in Manage Codes (eg., Pvt Ltd, Public Ltd, Manufacturing, textile, etc.,)

Family Members

Enter family member’s information who can be contacted in case he or she is not available.

Field Name and Description

First Name(*) – Specify Client’s First Name
Middle Name – Specify Client’s Middle Name
Last Name – Specify Client’s Last Name
Qualification – Specify the Qualification of the family member
Age – Specify the Age of the family member
Is Dependent? – Select the checkbox if the family member is Dependent
Relationship(*) – Specify the Relationship between the Person or Entity with the family member
Profession – Specify the profession of a family member
Marital Status – Select the Marital Status from the drop-down (e.g, Single, Married)

Once the details are updated, click Submit button

Import Clients

If you want to add more clients then you can simply Import the client’s details by clicking on Import Clients.

Once you click on the Import Clients, choose the excel file to upload the details. On the left side, you can see the client template. Choose Office as Habile (Your office name) and Legal Form as Personal (Choose as per your requirement). Click on download.

Open the downloaded template and update the client details which you want to Import.

Open the downloaded template and there will be 3 sheets.

Client Person – In this sheet, you need to update your Client details to upload
Staff – It displays the selected Office Name, as well as the associated Staff List and Staff ID
Offices – It displays the Office name and corresponding Office ID

Field Name & Description

First Name(*) – Specify the first name of the client
Last Name – Specify the last name of the client
Middle Name – Specify the middle name of the client
Office Name(*) – Select the Office Name from the drop-down, it displays the office name which you selected while downloading the template
Staff Name – Choose the Staff Name from the drop-down. It displays the staff name associated with the selected office
External ID – It will automatically display the External ID of the selected staff (e.g, Staff’s reference id for an office/branch)
Active(*) – Select the value from the drop-down, True denotes the client is Active, and False denotes the client is Not Active
Activation date(*) ( dd/mm/yyyy ) – Specifies the Activation Date of the Client
Submitted On Date(*) ( dd/mm/yyyy ) – Specify the application submission date
Mobile Number(*) – Specify Client’s mobile number
Email Address – Specify Client’s Email Address
Date of Birth ( dd/mm/yyyy ) – Specify Client’s Date of Birth. It should be in the specified date format
Client Type – Choose the client type from the drop-down
Gender – Choose the value from the drop-down
Client Classification – Select the Person’s Classification from the drop-down
Is Staff? – Select the value from the drop-down, True denotes the client is your staff and False denotes the employee is not your staff
Address Enabled(*) – Choose the value from the drop-down, True denotes the address is active, and False denotes the address is not active
Address Type(*) – Select the address type from the drop-down
Street(*) – Specify the street name of the client
Address Line 1,2,3 – Specify the address of your client
City – Specify the City of your Client
Postal Code(*) – Specify the postal code of the client. It should be the correct value
Photo – Upload any one of the borrower documents (i.e, Aadhar). It should be a unique value, you cannot add the same details to other clients
Passport – Specify the Passport number of the client. It should be a unique value, you cannot add the same details to other clients
ID – Specify any unique id of the client (i.e, Pan). It should be a unique value, you cannot add the same details to other clients
Drivers License – Specify the driving license number of the client. It should be a unique value, you cannot add the same details to other clients
Any Other Id Type – Specify if you have another unique client id. It should be a unique value, you cannot add the same details to other clients
Aadhaar – Specify the aadhaar number of the client. It should be a unique value, you cannot add the same details to other clients
Pan – Specify the pan number of the client. It should be a unique value, you cannot add the same details to other clients
VoterID – Specify the voter id of the client. It should be a unique value, you cannot add the same details to other clients
NationalIDCard – Specify the national id card number of the client. It should be a unique value, you cannot add the same details to other clients
RationId – Specify the ration id of the client. It should be a unique value, you cannot add the same details to other clients

Click on Choose File and select the updated template to Import the details.

Once the data is Imported you can see the clients in the View Client form.

If you want to edit the client details, select the client name and click on Edit.

You can also add the photo of the client.

Once the client is created you can Activate the status either in Create Client From or View Client form.

Activation in Create Client Form

Click on the Active check box and select the Activation date.

Activation in View Client Form

Click on the Activate button and select the activation date in the Activate form.

You can add the Family Members, Identity, and Documents of a client.

Add Family Members

In this menu, you can add the family Members Details. As we have already added the details we can skip this tab.

Adding Identities

In this form, you can enter the Identity details of the client.

Field Name and Description

Document Type(*) – Choose the document type you want to upload from the list. For example Aadhar, PAN, etc., For US, it’s SSN no. Click here to know – Add document type in Manage Code
Document Status(*) – Choose the document status Active/Inactive from the drop-down
Unique ID(*) – Specify the unique ID of the document you’ve selected. It will not accept duplicate values.
Description – Specify if any information about the document.

Once the details are updated, click Submit.

Notes

In Notes, you can add any additional information about the clients for your future reference.

You can add more notes by clicking the Add button.

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